The Room Scan command allows you to generate a Report that shows the status and condition of rooms, room features and room locations by room type.
The Report shows the room number, room type and description, block (number of nights before a guest is scheduled in that room), status, condition, and building of the room number.
Click Room Scan from the Status section of the Full Menu.
Click the icon on the left for the Full menu.
This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.
From the Status Section, select Room Scan.
OR Select Room Scan from the Housekeeping Menu screen.
Click on Housekeeping => in the Quick Menu.
This will display the Housekeeping Menu screen.
From the Housekeeping Menu 1 Section, select Room Scan.
When you select Room Scan this will open the Room Scan screen.
Select the Building: This is a drop-down menu of available options. You should select the Building the room is in that you wish to change the stay from. The default option is MAIN.
Show Detail?: If this box is checked, the room locations will be listed alongside the room type, and any room features will be listed as well as what is generally shown, (the room number, room type and description, block (number of nights before a guest is scheduled in that room), status, condition, and building of the room number).
Select Room Type: The Room Types configured for your Property are all listed here. Select those which you wish to display; making NO selection will display ALL on the report.
Select Status: Select those which you wish to display; making NO selection will display ALL on the report.
Select Features: The Room Features configured for your Property are all listed here. Select those which you wish to display; making NO selection will display ALL on the report.
Select Locations: The Room Locations configured for your Property are all listed here. Select those which you wish to display; making NO selection will display ALL on the report.
Then click the orange button Show Results.
The Report lists room numbers with the status, condition, features and locations you selected for the Report.
Note: If you make NO selections, the Report his generated shows ALL you rooms (may be several pages long).
IF you do not wish to display ALL rooms, use the checkboxes in the separate sections to select the Room Types you want to report on, and/or select the Status, Condition, Features and Locations to show on the report.
Note: No Selection = No Filter
For Example: You make ONE selection: Inspected. How does your Report look?
Selecting Inspected from the Condition section will generate a report displaying ONLY rooms that have this condition code, but ALL rooms with that condition will be displayed, with no filters added to select Room Type, Status, Features or Locations. If you ALSO selected a Room Type, the Report would now show ONLY the rooms of that TYPE that ALSO were Inspected.
This is a means of narrowing down the Room Scan Report to display only exactly what rooms you wish to look at.
Using our Example:
The Report generated shows only those rooms that match ALL of your selected criteria.
The Report appears in PDF format in a separate browser window. This page may be viewed online or printed for use at the Front Desk.
Date Updated February 23, 2021